5 notice writing tips you must know about | Sample included!

What is a notice?

A good school curriculum helps you build a strong foundation in English and equips you with the communication tools you need to excel in any profession. If you’re an 11th or 12th-standard student, you will have to engage in several forms of writing as part of your English curriculum. Notice writing is one of them.

A notice is a formal way of conveying information to a large audience. It can prove to be very useful if you know how to structure it well. If you’re wondering how to go about writing the perfect notice, then this article is for you! 

Here, we will share tips on how to write a notice so that you’re prepared for any assignments or tests that come your way. So stick around to learn all about notice writing and its 5W’s!

What is notice writing?

Notice writing is a method of formal communication aimed at conveying news or a piece of information to a large audience. You will observe one of the most common instances of notice writing in school, where these notices convey essential information to many students simultaneously. 

However, writing notices is not only limited to such purposes. They serve as a vital mode of communication in various settings, including academic institutions, professional organizations, events, and government announcements, etc. 

Lately, notices have also become prevalent in the digital space. With the digitization of every institution, like schools, workplaces, colleges, government offices, and even newspapers, it has become vital to spread information online. 

Despite all these changes, the format of formal notice writing has remained the same. But before we understand the format, let’s look at the different types of notice writing. 

What are the different types of notice writing?

A notice conveys a piece of information that is very specific to the organization or person giving out the notice. Hence, there are different types of notices which differ in tone based on the information that is being conveyed. Here are some of the general types of notice writing you should know about-

1. Formal notice 

A formal notice is used to convey official information clearly and precisely. Schools, companies, and websites issue formal notices to convey the latest information on a topic and to keep the concerned people informed. 

2. Informal notice 

An informal notice is used to convey personal information. This can include notices about a class meeting written on the class blackboard, an informal after-office gathering notice passed around in an office, etc. It does not follow any particular format for writing and cannot be used for official purposes.

3. Invitation notice 

An invitation notice is a formal method of inviting people over to a particular gathering or event. This includes a structured and formal invitation for a public event or a notice for private events like parties, marriages, or any other celebration. An invitation notice can also include invitations to customers on behalf of a shop for events, like a sale. 

4. Warning notice

You can issue a warning notice as an alert notification to an individual or a group. This may include a warning about a deadline, last-minute alerts, legal matters, etc. 

5. Public notice 

Government organizations or legislative bodies issue public notices to share information about new government schemes and laws or to provide general awareness to the public of a state or country.

Notice writing for class 12

The notice writing that is included in the school curriculum deals with formal notices. This involves drafting a notice using the correct format while also sharing the important pointers in a crisp manner.

Similar to formal letter writing, notice writing for school also encourages you to be articulate and precise in your work. And there are specific rules you need to follow in order to nail it.

To simplify this process, we have given a detailed notice writing format and explained each point to help you hone your skills and ace your writing assignments. 

Notice writing format 

Things to include-

1. Name of organization

The name of the organization issuing the notice is the first thing that needs to be mentioned. This helps the reader identify the issuer of the notice. 

2. Title

The title for a formal notice needs to read ‘NOTICE,’ as it is a formal announcement notifying the readers.  

3. Date

Including a date in the top left corner of your notice is very important. Notices are a formal piece of communication. Thus it is vital to include a date of issuing. And make sure to mention the month in words so there is no room for confusion. 

4. Heading

The heading of a notice is like the subject line of a formal letter or an e-mail. It should notify the reader about the purpose of the notice while also not being too difficult or lengthy to read. 

5. Body

The main part of the notice is its body, which communicates the intended information concisely without using too many sentences. This is why it needs to be informative, precise, and precisely convey the message intended to be spread by the organization. Details like the time, place, and venue also need to be mentioned clearly if they are part of the notice being issued. It is important to remember that the body of the notice should be written in a passive voice without the use of the first person. 

 6. Name and designation of the issuer

A notice should end with the name and designation of the person issuing the notice on behalf of an organization.

Format of notice

Here is a clear idea of how a notice should look- 

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   Name of Organisation/Institution

Address

NOTICE

Date of Issue (Day Month Year)

Heading

Body of the notice. This includes important details like dates, venues, and timing for events. Any important messages that concern the readers and any new information.

Name of issuer/Signature 

Designation 

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The 5 W’s 

There are some essential rules you should keep in mind while writing a notice. We call them the 5 W’s of formal notice writing-

1. What 

You must tell the reader ‘what’ the notice is about right at the beginning. This is so you can catch their attention in time and get them to read more.

Note: The ‘what’ can also include the event’s name in case that’s what the notice is about.  

2. Where 

If the notice being issued involves an invitation or details about a meeting, then it is necessary to mention ‘where’ the event will take place or ‘where’ the readers are supposed to meet. 

3. When 

A notice should mention ‘when’ a meeting or an event is taking place. If the notice involves anything about new rules or a change in proceedings, it should mention ‘when’ the recent changes are going to take effect. Any details about timing should also mention the duration, especially in case of meetings or events. 

4. Who 

A notice should mention ‘who’ the notice is for. You must do this to avoid any confusion. 

5. Whom     

When writing a notice, also keep in mind to include the details of ‘whom’ to contact in case of any queries.  

Example and sample 

Here is an example of notice writing for class 12 to help you understand how to implement the rules of formal notice writing.

Example: Calcutta Private School wants to issue a notice for the students of class 12 about a Parent-Teacher Meet to be held on 10th December 2021. You are to issue the notice on behalf of the school, assuming the role of the school coordinator, Ms. Rina Mukherjee. 

Sample:

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Calcutta Private School

James Long Sarani, Kolkata

NOTICE

23rd November 2021

Parent-Teacher Meet for Students of Class 12

This notice concerns the students of class 12 who need to inform their parents about a Parent-Teacher Meet. You need to come with your parent/s or a guardian so that your respective class teacher and subject teachers can discuss your academic progress keeping the 12th Standard Board Examination in mind.

Date of the meeting: 10th December 2021

Venue: Your respective classrooms

Rina Mukherjee

School Coordinator

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Key Takeaways

• Notice writing in school is a part of your English curriculum. Keep your notice crisp and accurate. Do not add unnecessary details, and try to keep the word count of the body within 50 words. 
• Mention the heading of the notice accurately, describing what the notice wants to address. If you need to mention the details about a venue or any timing, do so separately so that readers can notice it without difficulty.
• It is important to remember the exact notice writing format as your marks are dependent on it. Notice writing is not only crucial for your school curriculum but also helps you later in your professional field. 

We hope this blog provided you with the details you need to write an informative notice and explain its format correctly. So prepare well, and in case of a roadblock, connect with our experts! Ace your English exam, and drop a comment to let us know how it went!

Like this blog post? Read next: 25 English grammar MCQs we bet you cannot solve!

FAQS

Question 1: Why is it important to write a notice?

Answer: A notice is a great way to convey important information in a short and simple manner to a large group of people. 

Question 2: Is notice writing important even after school? 

Answer: Yes. You might be asked to write a notice at your workplace or anywhere else. You might even need to send out notices in an official setting, where aforementioned the format for notice writing helps you accurately convey your message. 

Question 3: Is writing a legal notice part of notice writing for class 12? 

Answer: Although writing a legal notice is part of notice writing, they do not include it in your school curriculum. You need to focus on the format for notice writing mentioned in the blog for your class 12 exams, as it is the formally accepted way of notice writing for general notices.