Message Writing Format, Examples And Samples

Message Writing Format For Classes 5Th To 9Th (With Samples)

A message is a quick piece of information that you write for someone when you can’t reach them directly. This message can be written or delivered verbally and conveyed by a number of methods, including phone calls, SMS, and emails. But that doesn’t mean the message writing format is different for every channel.

The English curriculum for school children provides a generic form of message writing. The students are expected to know how to format the basic inputs into a well-written format. It’s important to follow a consistent format when conveying messages, as it is a critical aspect of communication, and you risk losing your reader’s attention (and your marks) if you don’t do it the right way.

So let’s have a look at this typical message writing format that’s taught in schools-

Enclose the message within a box (shown below).

Essential Points To Be Added To Your Message:

• Heading – Message writing begins by writing the word “Message” in bold and capitals. It is written in the middle of the line. This is done in order to catch the attention of the person for whom the message is drafted.
• Date– The date is written on the left-hand side of the page. It is written in expanded form.
• Time– Time can be written both on the left and right sides of the message. However, it is preferable for you to mention it on the right side in order to show a wise usage of space.
• Salutations- Before writing the message’s main content (body), it is important to address the reader. It helps avoid ambiguity and appears polite.
• Body– It is the main content of the message wherein you provide all the information that needs to be conveyed to the person you are unable to contact. It is important to stick only to vital information and keep the body of the message short and crisp. Avoid using long sentences.
• Sender– Once you are done with the body of the message, mention your name (or the one given in the question) on the left-hand side of the page. This helps the reader to identify the sender of the message.
• Word Limit – The word limit of a message should not exceed 50 words.

We always learn better with examples. So, let’s look at some samples of message writing below. 

Example 1: 

You are Ramesh. Today, you had the following conversation with Rajesh, a friend of your elder brother:

Rajesh: Hello! Is it 991234509?

Ramesh: Yes. I’m Ramesh speaking. What can I do for you?

Rajesh: Well, Ramesh! I’m Rajesh, you know your brother’s friend.

Ramesh: Oh, I see. Well, my brother is not here now. So, can I help you?

Rajesh: Could you please convey to him that he should bring my practical book to school as I need it in class today.

Ramesh: That’s fine. I’ll do that.

As you are leaving for your school, write a message for your brother in about 50 words. Put your message in a box.

Example 2: 

Read the following conversation carefully:

Rosy: Hello ! Is it 9035022565?

Rehana: Yes, please. Who’s it there?

Rosy: I’m Rosy, a friend of Roma. Where is she?

Rehana: Oh! Sorry. Actually she has forgotten her mobile here. She has gone to the market. Can I help you, please ?

Rosy: Oh, sure. In fact, I wanted to convey to her that today’s music classes shall be suspended because the teacher is not well. Instead it will be held on Sunday. So she should remember it. Could you please pass this message to her?

Rehana: Oh! Sure. Thank you.

Rosy: Thank you, too.

As Rehana is going to her dance classes, she needs to reproduce the message for Roma. Write the message on her behalf with every detail.

Example 3: 

Rakesh had the following conversation with Mohit, a friend of his elder brother:

Mohit: Hello! Is it 23967509?

Rakesh: Yes, please. Who are you talking to please?

Mohit: May I talk to Rahul, please? I am his friend.

Rakesh: Oh! Sorry. In fact, Rahul isn’t at home. He will be back in an hour. By the way, I am his brother. Can I do anything for you?

Mohit: Oh. Sure. In fact, I have a message for Rahul. Could you please tell  him?

Rakesh: Sure, with pleasure. Tell me, please.

Mohit: Today we have planned to go to a movie at PVR, Saket in the evening.
We have booked tickets in advance. So please ask Rahul to join us at 5pm at the PVR.

Rakesh: OK, I’ll inform him as he comes back.

As Rakesh had to leave for his coaching classes, he left this message for Rahul. Write the message on his behalf in not more than 50 words. Put the message in a box.

Message Writing Topics

Now that we have learned about the message writing format, it’s time to practice. Let’s begin with the toddlers to the high-school kids. 

Message Writing Topics for Class 5

Q1. You are Mohan Kumar. You have received a telephonic message that your uncle is coming to see you this evening. Your parents are not at home. You are to leave for your school at once. So you have to leave a message for your father informing him that your uncle will arrive at about 6. p.m from Delhi. He will stay only for a couple of hours as he must go to Chandigarh by train which leaves at 8.30. Write the message in about 50 words.
Answer:

Q2. Given below is a telephonic conversation between Ram and Ramesh. Ram stays with his elder brother. After speaking to Ramesh, he writes a message for his elder brother.

Write the message in not more than 50 words.
Ramesh: This is Ramesh from Chandigarh. Can I speak to Mr Gupta? I am a friend of his son, Mohan.
Ram: I am Ram, Mr Gupta’s younger brother. Mr Gupta is not at home. If you have any message, you can give the same to me, if you like.
Ramesh: Yes. Mohan fell from his bike. He has a fracture in his left leg. He is in H.B. Hospital.
Ram: I’ll convey the message.

Answer:

Q3. Kalpana informs her son Dharam Pal that she will be returning home late in the evening at about 8 p.m After the office, she will go to attend a conference at Malik Hotel. Dharam Pal has to go for his coaching classes. So he decides to leave a message for his father about his mother’s programme. Write his message in not more than 50 words.

Answer:

Seeta and Radha had the following conversation :

Seeta: Hello ! Is that Radha?
Radha: Yes. Seeta, how are you?
Seeta: Hi ! You see, I came to town only yesterday and must go back tomorrow. Please come to spend some time with me. I am with my aunt at Model Town.
Seeta: How I wish I could reach you right now ! But I am alone at home. Mother is out and she doesn’t have the keys.
Radha: So, how long will you take to come?
Seeta: O.K. I leave the keys with my neighbour and come to you at once.
Seeta does so. But she also leaves a written message for her mother. Write her message.

Answer:

Read the following conversation:

Mohini: This is Mohini. Could I speak to Sheela?
Apu: Sorry. Mom is not here presently.
Mohini: Are you her son Apu?
Apu: Yes. Aunt.
Mohini: Please tell your Mom that she is invited to tea at 4 p.m. today at Bulbul Restaurant. Some other friends will also be there. At the party, there will be a talk by the noted writer Arundhati Rai.
Apu: O.K. Anything else?
Mohini: Yes. Please tell your Mom to be punctual. There may not be a seat available if she is late.
Apu has to go out. Write a message on his behalf for his mother.

Answer:

Message Writing Topics for Class 6

Q1. Write a message according to the following conversation:

Mother: Don’t forget to buy groceries on your way back from work.

Rohan: Okay, I’ll make a list. Anything specific you need?

Mother: Just the usual items, and also remember to buy some fruits.

Rohan: Got it.
(Mother leaves for work, Rohan heads out later and returns home)

Rohan: Hi, I’m back. I got everything on the list except for the fruits.
(Mother is busy in the kitchen)

Rohan wants to remind his mother about buying fruits without disturbing her. Write a message in no more than 50 words.

Answer:

Q2. Write a message according to the following conversation:

Friend: Are you free this weekend? Let’s catch up.

You: Sure, what do you have in mind?

Friend: How about going for a hike on Saturday morning?

You: Sounds great! Where should we meet?

Friend: Let’s meet at the trailhead at 8 am.

You: Perfect, see you then!

After the conversation, you realize you forgot to ask about the difficulty level of the hike. Write a message in no more than 50 words asking your friend about it.

Answer: 

Q3. You are Jhanvi. Today, you had the following conversation with Kamlesh, an aunt:

You: Hello?

Aunt: Hello, is this Smriti?

You: No, this is her daughter.

Aunt: Oh hello beta! I am Kamlesh, your aunt, remember?

You: Yes, yes, I remember.

Aunt: Yeah, where is your mother? I want to speak to her.

You: She is taking a bath. She will be free in the next twenty minutes.

Aunt: In that case, tell her to call me at 5 in the evening.

You: Ok, aunty!

Aunt: Ok bye, beta!

You: Bye bye!

As you are leaving for your school, write a message for your mother in about 50 words. Put your message in a box.

Answer : 

Q4. Write a message according to the following conversation:

Mother: Take care of the house and yourself. I am going out to pick up your sister from tuition.

Rohit: Okay.

(after a while, the doorbell rings)

Rohit: Yes, who is it?

Mamta: Hello beta, I am Mamta, the neighbour from #426. Where is your mother? I want to talk to her for a second.

Rohit: She’s gone out. She will be back in fifteen minutes.

Mamta: I cannot wait that long. Kindly tell her that I want to have the top back. She borrowed a red-colored, embroidered top from 3 days ago. I need to wear it the day after tomorrow.

Rohit: Okay, I will tell her.

Rohit wants to get some sleep and might forget to pass on this message after waking up. So, write a message in no more than 50 words informing the mother.

Answer: 

Q5. You are the class leader of your class. The physics teacher asked you to bring all the students to the physics lab. However, two girls had gone to the infirmary. Write a message on the blackboard telling them to come to the lab with their physics books and other necessary equipment.

Answer: 

Message Writing Topics for Class 7

Q1. You are Ram. This morning, you received a call from Mr. Mohan, your father’s friend. Your father was out. Mr. Mohan asked you to convey to your father that he was in a fever and not in a position to go to the office today. He has asked your father to inform the Managing Director about it. Write a message for your father.

Answer:

Q2. Read the following conversation carefully.

Ram: I am Ram, a friend of Mohan. Where is he?
Sohan: He has gone to the market. Can I help you please?
Ram: Oh, sure. Please convey to him that today’s music classes shall remain suspended because the teacher is not well. The same will be held on Sunday. Could you please pass this message to him ?
Sohan: Oh ! Sure.
Ram: Thank you.
As Sohan is going to his tuition classes he needs to write the message for Mohan.
Write the message on his behalf.
Answer:

Q3. Sashi had the following conversation with Ajith, a friend of his elder brother :

Ajith: May I speak to Rohan, please ? I am Ajith, his friend.
Sashi: Rohan is not at home. I am Sashi, his brother. Can I do anything for you?
Ajith: I have to inform him about something.
Sashi: Please tell me. I will inform him.
Ajith: Yesterday, we had decided to meet at 5 p.m. in Colony’s park. So please remind him.
Sashi: Sure, I will inform him when he comes back.
As Sashi had to leave for his tuition classes, write the message on his behalf.

Answer:

Q4. Read the following telephone conversation between Geetha and Sonum. Sonum is about to leave home and will not be able to meet Rohit. She leaves a message for him. Write that message using not more than 50 words.

Geetha: It is Geetha here. Sonum, you know India International Trade Fair 2017 is on. I plan to visit it today.
Sonum: Oh ! It is a wonderful idea. But why not make it tomorrow ?
Geetha: No. Tomorrow I will be busy. Let’s make it today. Surinder is coming with me. You bring Rohit with you.
Sonum: He is not at home at present. But rest assured, he will be happy to be with us. He expressed a desire to visit it earlier.
Geetha: Then it is settled. Please wait for us at Gate No. 3 at 1.30 pm today. In case you reach earlier, please wait for us. If we reach earlier, we shall look for you.
Sonum: Fine. It shall be all right. We shall reach in time.
Geetha: All right. Bye till then.
Sonum: Bye.

Answer:

Q5. Write a message to be left at the desk of Anu about a telephone received for her when she was away. Write the message in about 50 words.

Karan: Hello. Is it 23319167? Could I talk to Anu? Annu Malik, who works in the purchase section?
Receptionist: That’s right. But I’m afraid Anu, Miss Annu Malik has not yet arrived.
Karan: Could you convey to her that her mother is quite serious in Chandigarh and she should leave for Chandigarh immediately? She is in a coma.
Receptionist: So sad. Anything else that I must convey?
Karan: Yes, that she should carry sufficient clothes. You never know about a patient in a coma. I’m sure you will do this favour. Could you trace her?
Receptionist: Yes. I’ll. I can understand the urgency. I pray for her recovery. Bye. By the way, whom was I talking to?
Karan: Karan, Karan Bhatia, her next door neighbour in Chandigarh.

Answer:

Message Writing Topics for Class 8

Q1. Read the following telephone conversation between Mrs Pandit and Shikha. Shikha is about to leave for school within five minutes and her mother is not at home for the moment. Write this message on behalf of Shikha.

Shikha: Hello, this is Shikha Gupta. Who is it please?
Mrs Pandit: I am Mrs Pandit speaking from Arya Enclave. I want to speak to your mother urgently.
Shikha: She has just gone out. If there is some message I shall give her.
Mrs Pandit: OK, then. Please tell your mother about me. Mrs. Kaushlaya and Mrs. Sampat were to come today to your house at 2.30 pm. But they shall not be coming. Ask your mama to reach Mrs Gupta’s house in Green Park at 3 pm ; she knows the address. This is urgent.
Shikha: You needn’t worry, aunt. I shall leave this message on the message slip before I go to school.
Mrs Pandit: Thank you, dear.
Shikha: You are most welcome.

Answer:

Q2. Read the following telephone conversation between Nitin Gupta and a caller from a hospital. The caller wants to talk to Brij Mohan but he is, at present, not in the office. He will be back only at 4 pm, and Nitin will leave the office before that. Thinking of yourself as Nitin and using the telephone conversation as the subject, write a message for Brij Mohan in not more than 50 words.

Caller: May I speak to Brij Mohan? I have to talk to him urgently.
Nitin: He is not here at present. He has gone out and will come at 4 pm.
Caller: In that case, will you kindly leave a message for him? It is really urgent.
Nitin: Yes, of course. But I am also going out. However, you needn’t worry. I shall leave this message on his table. What’s it?
Caller: All right. Kindly tell him that his mother has met with an accident and she is, at present, in the civil hospital. She has broken her thumb which is in plaster. She, otherwise, is all right. Please tell Brij Mohan to reach the civil hospital along with his wife.
Nitin: Oh! I am sorry to hear it. Please don’t worry. I shall leave the message for him.
Caller: Thank you very much.

Answer:

Q3. Read the following telephone conversation between Neeraja and Sonum. Sonum is about to leave home and will not be able to meet Rohit. She leaves a message for him. Write that message using not more than 50 words.

Neeraja: It is Neeraja here. Sonum, you know the India International Trade Fair 2016 is on. I plan to visit it today.

Sonum: Oh ! It is a wonderful idea. But why not make it tomorrow?

Neeraja: No. Tomorrow I will be busy. Let’s make it today. Surinder is coming with me. You bring Rohit with you.

Sonum: He is not at home at present. But rest assured, he will be happy to be with us. He had expressed a desire to visit it earlier.

Neeraja: Then it is settled. Please wait for us at Gate No. 3 at 1.30 pm today. In case you reach earlier, please wait for us. If we reach earlier, we shall look for you.

Sonum: Fine. It shall be all right. We shall reach in time.

Neeraja: All right. Bye till then.

Sonum: Bye.

Answer:

Q4. Write a message to be left at the desk of Anu about a telephone received for her when she was away. Write the message in about 50 words.

Karan: Hello. Is it 23319167? Could I talk to Anu, Annu Malik who works in the purchasing section?

Receptionist: That’s right. But I’m afraid Anu, Miss Annu Malik has not yet arrived.

Karan: Could you convey to her that her mother is quite serious in Chandigarh and she should leave for Chandigarh immediately? She is in a coma.

Receptionist: So sad. Anything else that I must convey.

Karan: Yes, that she should carry sufficient clothes. You never know about a patient in a coma. I’m sure you will do this favour. Could you trace her?

Receptionist: Yes. I’ll. I can understand the urgency. I pray for her recovery. Bye. By the way, whom was I talking to?

Karan: Karan, Karan Bhatia, her next door neighbour in Chandigarh.

Answer:

Q5. Read the following telephone conversation that took place when Rama answered the phone at Future Knowledge Encyclopaedias and Reference Books. Write the message that Rama leaves for Mr. Debu using not more than 50 words.

Mr. Murli: Hello, This is Mr. Murli from Madras. May I speak to Mr. Debu please?

Rama: Mr. Debu is not in at the moment. May I take the message for him?

Mr. Murli: Please convey my thanks to him. I have just received the encyclopedia I ordered. The last payment would reach him tomorrow. I would also like some information on the latest reference books in Geography.

Rama: I’ll make sure he gets that message, Mr. Murli.

Mr. Murli: Thank you.

Answer:

Message Writing Topics for Class 9

Q1. Karan had the conversation given below with his mother’s friend, Sheela. Since he was going out immediately afterwards, he left a message for his mother. Read the conversation and write out the message in not more than 40 words. Put the message in a box.

Sheela: Hello, this is Sheela speaking. Could I please speak to Usha?
Karan: I’m afraid she is not at home, aunty.
Sheela: When is she likely to come back?
Karan: Not before six in the evening. Could I give her a message?
Sheela: Yes, please. Could you tell her that I have been able to make the appointment with the editor of the magazine, The Child’s Universe? We have to meet her at 10 A.M. tomorrow. Since Usha doesn’t know the place, I will come and pick her up at 9-30. She should bring the manuscripts she Wants to show Mrs. Shekhar, that is, the editor’s name.

Answer:

Q2. Read the following telephonic conversation between Kavita and Karan, Karan will not be able to meet Avik. He leaves a message for him. Write this message in not more than 40 • words. Put the message in a box.

Kavita: Hello! Hello! I am Kavita from Indore. Can I speak to Avik? I am his sister.
Karan: Hello! Kavita, I am Karan, Avik’s colleague Avik will come in an hour or so. Can I take a message?
Kavita: Yes, Karan. I am coming to Mumbai tomorrow. Ask him to pick me up at the airport. I have an interview for the pest of Scientist at the NFL the day after tomorrow.
Karan: Which flight are you coming on? .
Kavita: It is the Jetline flight which arrives there at 7-15 or so in tire morning. I am bringing along with me that big box which contains his books. I hope it won’t be any trouble for you.
Karan: Not at all. I will leave a message on his table. Okay, Kavita.
Kavita: Thank you, Karan. Bye.

Answer:

Q3. Write a message to be left at the desk of Anu about a telephone received for her when she was away. Write the message in not more than 50 words. But the message is in a box.

Karan: Hello. Is it 3319167? Could I talk to Anu Malik who works in the purchasing section?
Receptionist: That’s right. But I’m afraid Anu, Miss Anu Malik has not yet arrived.
Karan: Could you convey to her that her mother is quite serious in Chandigarh and she should leave for Chandigarh immediately. She is very critical, in a state of coma.
Receptionist: So sad. Anything else that I must convey.
Karan: Yes, that she should carry sufficient clothes. You never know about a patient in a coma. I’m sure you will do this favour. Could you trace her?
Receptionist: Yes. I’ll. I can understand the urgency. I pray for her recovery. Bye. By the way, whom was I talking to?
Karan: Karan, Karan Bhatia, her next door neighbour in Chandigarh.

Answer:

Q4. The following is a telephone conversation between John and David. After this call, Mr. John receives an urgent telephone call from Mumbai. Before leaving, he leaves a message for Mr. Leslie. Write the message in not more than 25 words. Put the message in a box.

David: Hello! Is it Ahmedabad 632392?
John: Yes, it is.
David: Can I talk to Mr. Leslie?
John: Sorry, he is not in the office. May I know who is on the line?
David: 1 am David, a friend of his.
John: Would you like me to convey a message?
David: Yes. Inform him that the interview scheduled for 5th October has been postponed to the 7th. So he can reach Delhi by 6th evening. The inconvenience is regretted.
Joan: I will surely convey this message to him.
David: Thank you !

Answer:

Q5. You are Soni. You have received a telephone call from your mother’s friend, Deepa. She tells you to pass on the message to your mother and you write down the following points on a notepad. You too are to leave for a party, so you decide to write the message.

• Deepa auntie called
• Unable to visit – evening
• Her brother arriving – Mumbai
• Shopping trip to be planned tomorrow
• Confirm on phone tonight

Write down the message in not more than 50 words.

Answer:

Message Writing Topics for Class 10

Q1. Read the following notes from the note-pad of Mr. Philip, the Secretary of the Fine Arts Club of Indira Nagar. He tells his assistant to type out a message to be sent to the President of the club. Taking relevant information from the note-pad, write the message. Put the message in a box. Your answer should not be in more than 50 words. 

• Meeting to be held
• At the Guest House at 4 P.M.
• Discuss the club’s annual celebration
• Decide the data, the chief guest and other details

Answer:

Q2. Mr. Ujwal, the Managing Director of Ceramics India Ltd. asks his P.A. to draft a message for Mr. Ramesh, the P.R.O. of his company. Use the following information in the M.D/s notepad to draft the message. Put the message in a box.  Your answer should be in not more than 50 words.

• Two dignitaries arriving from Delhi on 4th April
• Accommodation to be booked in a five-star hotel.
• Show them around the factory.
• Book return tickets on the 6th of April.

Answer:

Q3. Read the following telephonic conversation which took place between Sheela and Reghu. As Reghu’s sister Rani is not at home and he himself has to go out of his house immediately, he writes a message for his sister. Write the message from Reghu to his sister Rani in not more than 50 words. Put the message in a box.

Sheela: Hello ! Could I speak to Rani?
Reghu: May I know who is speaking. Rani has gone out. This is her brother, Reghu, speaking.
Sheela : I am her friend, Sheela. Could you tell her that one of our friends, Tina, has met with an accident and is admitted in St. Mary’s hospital.
Reghu: Oh, how unfortunate.
Sheela: Tell her that I am leaving for the hospital as the visiting hours are between 4 pm and 6 pm.
Reghu: I’ll definitely convey the news.
Sheela: Also tell her to inform Balu whose telephone number I am not sure of.
Reghu: I’ll do that.
Sheela: Thank you.

Answer:

Q4. Write a message to be left at the desk of Shammi, about a telephone call received for her when she was away, in not more than 50 words. Put your message in a box.

Message Received
Kishore: Hello ! Is it 5789533? Could I talk to Shammi, who works in the Sales Department?
Receptionist: Sorry, Shammi has not yet arrived.
Kishore: Could you convey to her that her brother is quite serious in Bhubaneshwar and she should leave for Bhubaneshwar immediately? He is in hospital in an intensive care unit. He met with an accident.
Receptionist: Oh, so sad. Should I convey anything else?
Kishore: Yes. She should bring both her children. I am sure you will do this favour.
Receptionist: Yes, sure. I pray for his speedy recovery. By the way, may I know who I am talking to?
Kishore: Oh! Sorry if I was in a hurry and did not introduce myself. I am Kishore, a neighbor of Shammi’s brother.

Answer:

Q5. Read the following telephone conversation that took place when Rama answered the phone at Future Knowledge Encyclopaedias and Reference Books. Write the message that Rama leaves for Mr. Debu using not more than 50 words.

Mr. Murli: Hello, This is Mr. Murli from Madras. May I speak to Mr. Debu please?
Rama: Mr. Debu is not in at the moment. May I take a message for him ?
Mr. Murli: Please convey my thanks to him. I have just received the encyclopedia I ordered. The last payment would reach him tomorrow. I would also like some information on the latest reference books in Geography.
Rama: I’ll make sure he gets that message, Mr. Murli.
Mr. Murli: Thank you.

Answer:

Writing a Message from a Conversation 

When given a dialogue between two people, you have to write a message from that exchange. You can follow the standard message writing format and then add a summary of your chat, as well as notify the receiver of your message.

Example 1

You are John. Your mom had recently undergone a physical examination. The assistant from the doctor’s office called to inform you of the results of her reports. You leave a message for her since you have to go out. Compose a message about the subject in no more than 50 words. 

Assistant: Is this Gellar’s residence? 

You: Yes. May I know who is calling? 

Assistant: I am Rhonda calling from Central Diagnostic Center. I would like to speak to Mrs. Gellar. 

You: She’s not home right now. 

Assistant: Could you please inform her that I have reviewed all her test results? There are no major problems as of now, but we might have to do more tests if needed. I told her to keep taking the same medications for another week. I scheduled her appointment with the cardiologist for 4 PM at the State Hospital. She must arrive with all her reports on time. 

You: Thank you very much, Doctor. I will convey the message.

Answer

Example 2

Your name is Phoebe. Your brother is absent from the house. You got a call from his friend Joey about the music lesson being canceled. You’ll leave a message for him because you have to depart. In no more than 50 words, compose a message regarding the same. 

Joey: Hello! Is this Buffay’s residence? 

Phoebe: Yes. May I know who’s calling? 

Joey: I am Joey, Frank’s friend. Can I talk to him? 

Phoebe: He has gone down for a bit and forgot his mobile here. Can I pass a message? 

Joey: Sure. I called to tell him that today’s class was canceled as our teacher was delayed on her way back home. It is rescheduled for Sunday. Please inform him of the same. 

Phoebe: Oh! Sure. I will. Thank you. 

Joey: You’re Welcome. Bye. 

Answer

Practice tasks

Exercise 1

Chandler: Hello, May I speak to Ross? 

Monica: Sorry, my brother is not at home. May I know who this is? 

Chandler: Hi, This is Chandler, I am Ross’s classmate. Can you tell him that the soccer match at school tomorrow is postponed to next Saturday? 

Monica: Sure, I will pass on your message. 

Chandler: Thank you! 

As Monica has to visit her friend, she leaves a message for Ross as per her conversation with Chandler. 

Exercise 2 

Your name is Rachel. You stay in the college hostel and share a room with Monica. You are going to get a health check-up as you haven’t been feeling well since the morning. Your roommate’s classmate came to your room a while ago and asked you to tell Monica that they need their math notebook back. Draft a message telling your roommate about the same. 

Exercise 3 

You receive a phone call from your dad’s office in his absence and have the following conversation with the speaker-

Mr. Gellar: Hello, Mr. Green? 

You: Hello, Dad is not at home. May I know who’s calling? 

Mr. Gellar: I am Jack Gellar, your Father’s assistant at his office. 

You: Hello, Mr. Gellar. He is not at home. Do you have a message for him? 

Mr. Gellar: Yes. Please inform him that the 10 am meeting has been rescheduled to 12 PM. 

You: Okay, Uncle. I will tell Dad once he comes back.

Exercise 4

Take a look at the following notes from the notepad of Mr. Jose, Principal of JM School. As his assistant, you have to draft a message on his behalf to Mr. Carrow, the Vice Principal of the school. 

Notes:

• Meeting at 10.30 am in the Principal’s office 
• Topic of Discussion: Interschool Sports Meet 
• Review of preparations 
• Another meeting with the coordinators and the in-charge at 11.30 a.m. to check on the status of the sports meet preparations.

Tips and tricks 

• Use straightforward and simple vocabulary while composing the message. Avoid using long sentences and difficult words, as they are hard to understand.
• Keep your writing to a maximum of 50 words. 
• Reduce the number of words to a minimum and avoid including irrelevant information. 
• Before you begin writing, make a plan for the entire subject. Cover all aspects of the subject and attempt to stick to the time limit specified in the question.
• Avoid using long sentences in your response.
• It’s crucial to double-check everything. Check for typos and grammatical issues once you’ve finished writing. 

We hope you enjoyed reading this blog. In case of any queries, reach out to us or drop a comment below!

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FAQs

Ques 1: What is the best way to compose a message? 

Answer 1: Create a message structure that includes five key elements that will entice a reader – heading, date and time, salutations, body, and address. 

Ques 2: Is message writing written in a box?

Answer 2: Yes, as a casual or official note, a message is always written in a box with a maximum of 50 words. 

Ques 3: How to write an effective message?

Answer 3: If you want to write a good message, here are some key points-

• Write only valuable points. 
• Always write the message in a box. 
• Do not make any grammar or spelling mistakes. 
• Do not mention any new information in the message. 
• Write the date, day, and time in a proper format.

WRITTEN BY

Aastha

Study Abroad Expert

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