Transfer Certificate: 6 Things You Need To Know With Samples

Moving to a new school or college? You’re definitely not alone! Most of us go through this exciting (and sometimes stressful) change during our student years. While the idea of a fresh start is thrilling, there’s that one hurdle we all face – getting our paperwork in order. And if there’s one document that’s absolutely crucial, it’s your transfer certificate, or TC as everyone calls it.

Read More: How to Write a Work Experience Certificate 2025?

Whether you’re planning to join a college down the street or dreaming of studying in a different country, you’ll need this important piece of paper. I know navigating all this can feel overwhelming, so we’ll walk you through everything you need to know about getting your TC – from what it actually is to why it matters so much. Let’s make this process a lot less daunting, shall we?

Explore: Transcript Certificate: Requirements for Study Abroad Programs

What Is Transfer Certificate?

A Transfer Certificate is a document issued by the person in charge of an institution for a student who’s leaving that institute. It consists of the student’s personal details, such as parents’ names, academic records, program studied at the institution, date of birth as per the institution’s records, fee details, and occupational records.

A TC also mentions whether the student in question has cleared all the fees or if they still have any dues left. It also specifies if they have cleared all the exams and essentially serves as a conduct certificate. 

Explore More: What is a Backlog Certificate? Why do you need it?

Why is a Transfer Certificate Needed?

Essentially, a TC is a proof that a student has left his/her previous institution. This is to ensure that they are enrolled in only one school or college at a time. It also assures the concerned authorities at the next institution that the student has cleared all the dues and exams at his/her previous institution. Its purpose is to release a student from his/her current school or college so that he/she can join another. Whether you’re seeking a transfer certificate for college admission or a transfer certificate for study abroad online, this document is crucial.

Check Out: Here’s your A to Z guide on character certificate!

Application

If you have been admitted to a new school or college, then you need to apply for a transfer certificate at your old school in writing. The purpose of this is to formally notify the authorities of your decision to leave and request them to provide you with a transfer certificate for college admission or for studying abroad.

Transfer Certificate Format

To

<Name of the recipient>

<Name and address of your current institution>

Subject: Application for transfer certificate

Salutation, 

{

Body of the application

}

Sincerely,

<Your signature>

<Your name>

<Date>

<Your address and contact number>

Transfer Certificate for School Sample

A school transfer certificate application should include specific details to ensure that the request is processed smoothly. Some essential points to include in the application are:

• The name, class, and admission number of the student
• The reason for requesting the transfer certificate
• The date on which the certificate is required
• The contact details of the applicant, including phone number and email address, in the School Transfer Certificate Application
• Any outstanding dues or fees that need to be cleared before issuing the transfer certificate
• The destination school where the student will be admitted, if known
• A request for a positive recommendation or mention of the student’s academic record, if applicable.

Sample: 

Dhiraj Suryavanshi

Nehru Colony

Sangvi

Pune – 09

 22 October 2024

 To,

The Principal,

VES School

Biyani Nagar

Pune – 08

 Subject: Application for Transfer Certificate

 Respected Sir/Madam,

 I, [Your Name], a student of class [Your Class] in your esteemed institution, would like to request a transfer certificate. I need the certificate for the purpose of transferring to another school/institution.

 I would be grateful if you could kindly provide me with the transfer certificate at your earliest convenience. I have completed all necessary formalities and submitted all required documents for the same.

 Thank you for your kind consideration.

 Yours faithfully,

Dhiraj Suryavanshi

Transfer Certificate for College Sample

Vaibhav
House No. 3
Tokyo, Japan, 100-0001
Vaibhav@example.com
+81 8099933456 

09/08/2024

To, 

The Principal
Gakkō University
Tokyo

Tokyo, Japan, 100-0001

Subject: Application for Transfer Certificate

Respected Sir/Madam,

I am writing to request a Transfer Certificate as I will be leaving (College Name) due to (briefly state the reason for transfer, e.g., relocation to a new city, change in academic plans, personal reasons, etc.). I am currently enrolled in the (Course Name/Program), (Year/Semester).

In light of this, I kindly request the issuance of a Transfer Certificate so that I can complete the admission process at my new institution. I have attached all necessary documents for your reference, including (mention any additional documents if required, such as a letter of admission from the new institution).

I would like to extend my gratitude to the faculty and administration for their support and guidance during my time here. Please let me know if there are any further formalities required on my part to facilitate the process.

Thank you for your attention to this matter. I look forward to your prompt response.

Yours faithfully,
Vaibhav Traipathi
200234

Read more : What is a Backlog certificate? Why do you need it?

How to Download a Transfer Certificate 

We understand that a Transfer Certificate (TC) might be required for various purposes. You can easily download your TC through the online portals:

• Access the Online Portal
• Fill the required fields: Within the page, enter your Admission Number and Date of Birth.
• Submit and Download: If the TC is ready, it will be shown on the page. Select the option to download the Transfer Certificate (TC).
• Download and Print: Your TC will be available for download in a printable format. Ensure the information is accurate, then print the TC for your use.

Things To Include In Your Application

The purpose of writing an application for a transfer certificate is to obtain this mandatory document to prove that you have left your current institution and are eligible to join a new one. As writing this application is an important task, make sure you include the following things while drafting it-

• Reason for applying: You must clearly state a genuine reason for needing a transfer certificate. This could be for a transfer certificate for study abroad online or for local educational transfers.
• Request for the certificate: While explaining your reason, do not forget to mention that you need a TC and why it is important for you to get one. 
• Specify the date for issuing the certificate: It is also advisable to specify when you need the certificate to be issued. This can help you avoid any unnecessary delays. 

Make sure you add a concluding line to thank the concerned authorities. After all, it always pays off to be polite!

Check out : A to Z guide on Character Certificate 

Samples Of Application For A Transfer Certificate

If you still have any doubts about how to write an application for a transfer certificate, we have you covered. Here are some samples you can refer to:

Sample 1

To,

The Principal,

Birla Balika Vidyapeeth,

Pilani (Rajasthan)

Date: 1st April 2021

Subject: Application for transfer certificate

Respected Sir/Madam,

With all due respect, I want to state that I have cleared my final examinations for class 10th from Birla Balika Vidyapeeth in March 2021 with a 10 CGPA. I also do not have any dues. 

Therefore, I request you to issue me a transfer certificate by 30th April 2021. 

Thank you!

Yours Sincerely,

Shivani Singh

97XXXXXXX6

Jawahar Nagar,

Pilani

Sample 2

To,

The Principal,

Birla Balika Vidyapeeth,

Pilani (Rajasthan)

Date: 1st April 2021

Subject: Application for transfer certificate

Respected Sir/Madam,

With all due respect, I would like to inform you that my family is relocating to Jaipur as my father just received a job transfer. He is required to resume his job in Jaipur in 15 days. I, along with my entire family, am shifting to Jaipur on 15th April 2021. I have cleared my class 10th examinations from Birla Balika Vidyapeeth in March 2021 with an 8.5 CGPA and have cleared all my dues. 

Therefore, I request you to issue me a transfer certificate before 15th April 2021 so that I would be able to join a new school in Jaipur.

Thank You!

Yours Sincerely,

Twinkle Chander

97XXXXXXX6

Jawahar Nagar,

Pilani

What Do You Do After Getting The Transfer Certificate?

Once you have received your transfer certificate, ensuring a smooth transition to your new school or college is essential. 

You can do so by promptly informing your new school or college about your successful transfer. Provide them with a copy of your TC and any other required documents to complete the admission process smoothly.

Familiarize yourself with the requirements and deadlines set by your new school or college. Submit all necessary forms, fees, and documentation within the specified timeframe to secure your admission, especially if you are seeking a transfer certificate for college admission.

Read More: Community certificate – Important information you should know

Your transfer certificate serves as proof of your academic achievements and progress. However, it’s also important to transfer your complete academic records, including transcripts, report cards, and other relevant documents, to your new institution. This will help ensure proper placement in classes and assist your new teachers in understanding your educational background.

To learn about migration certificates for studying abroad, read this article: Migration certificate | All you need to know about it!

Key Takeaways

• A TC is proof that the student has left the institution. 
• Whenever you decide to switch your school or college, you must apply for a TC to move on to a new institution, be it for a transfer certificate for college admission or for studying abroad.
• In your TC, talk about the reasons for applying, request for the certificate, and mention the date for issuing. 
• Keep the tips mentioned above in mind while drafting your application to obtain your TC in a hassle-free manner!

All the best! 

We hope you found this blog on transfer certificate informative. If you have any questions about study abroad applications or need assistance with choosing the right university for you, get in touch with us.

Liked this blog? Read next: Gap certificate | Important details you need to know

FAQs

Ques 1: Who issues a transfer certificate?

Answer 1: Typically, the principal of a student’s current institution will be the one to issue the TC.

Ques 2: Is a transfer certificate needed for college?

Answer 2: Yes, numerous colleges ask for a TC while granting admission to new students. This is particularly true when you’re looking for a transfer certificate for college admission.

Ques 3: Can a school deny a student’s application for a transfer certificate?

Answer 3: No, a school cannot deny a student’s application for a TC unless there are any legal issues.

Ques 4: Do all school students need a transfer certificate to change schools?

Answer 4: Students in class 9th and above need a TC to obtain admission to another school or college. Students below class 9th can change schools without it.

Ques 5: What are the documents required to study abroad?

Answer 5: Your current school will need you to share the following documents when you apply for a TC-

• Provisional/Degree certificate of your previous course
• Final mark sheet or current mark sheet
• Fees statement
• Aadhaar card

Ques 6: What are Transfer Certificates and Migration Certificates?

Answer 6: A Migration Certificate is a mandatory and non-negotiable document that colleges ask students to establish and confirm that a student has studied or completed his or her 10th and 12th from a particular school, whereas a Transfer Certificate is a document issued by the person in charge of an institution for a student who’s leaving that institute

WRITTEN BY

Aastha

Study Abroad Expert

`